Assign task to more than one person
Currently you can only assign a to-do to one person or every person.
It would be great to be able to assign a to-do to 2< people.
Implemented one of two identified user cases – https://blog.freedcamp.com/2020/03/19/tasks-multiple-people-need-to-complete/
Gabriele Omodeo Vanone commented
Please let this be on an opt-in basis: admin should be able to decide wether this is active. Imagine a large team with not-so-good training on methodology. Image the rule *should* be to have only one responsible for task (collaborators are to be in subtasks). The team is not well trained and, instead of tasks, more than one user auto-assigns the issue to themselves. This is not good, and puts overhead on the team leader that has to sort that out. It would be good to have it disabled per default and opt-in (or opt-out, the same goes the other way around).
With regard to the last comment, I would suggest the following. This is according to my team's needs, I'm not highjacking @Kilian's comments.
1. Yes, but there should be a flag indicating this task is "shared" and hovering over it they can see who they share it with
3. Yes. And it would also show up in any "completed tasks" reports. However, it would be handy if the app automatically mentioned @Helen in a "completion" comment, so that the completion event showed up in her info stream
@Kilian - thanks, please respond yes/no:
1. Both Helen and Mark can see this task in tasks filtered as assigned to me?
2. When Helen starts the task Mark can see it as a task started - assuming Mark has a filter for tasks he works on 'In Progress'?
3. Mark can set this task as 'Completed'. Helen will no longer see that task as task in Progress in her task lists filtered my tasks + in progress?
Kilian Padrón commented
Hi! For me is very clear... I have a project that can see all workers: John, Bob, Carl, Helen and Mark.
Now I create a new task called (for example) "Design email template".
Once created the task, I want assign this task to Helen and Mark only.
I think that all examples are very easy to understand.
Either could work, depending on scenario. For testing or evaluation assigning a team could work although a team may change depending on the expertise required for the collective task.
For a creative development task, assigning to 2 or more developers and having them create subtasks and show progress could work.
In either case , as long as you could assign 2-4 people to a task would be workable, whether its a collective task, or a creative task that involves a team to work synergistically.
Any progress on this ticket?
Adeola Idowu commented
We are waiting for this feature as it would help others assigned to be notified and work when another individual is absent.
Steve Forest commented
I agree with Rachel that it would be nice without having to make sub-task or team. Only the possibily to drag-and-drop more than one user to a task so both of them can log time and etc without having to set it to ‘Everyone’.
This feature would really be helpful without having to make a sub-task or new team. One thing I love about freedcamp is the compact view. It allows us to see all of our tasks together or by person. but often more than one person is working on the same task and it is too basic to warrant a sub task.
Would definitely be a bonus to be able to only assign certain people to a task.
I (thought I) discovered a way to do this using the "Everyone" assignment. I created a couple Global Teams. I assigned a certain Global Team to a certain Project as a Team Player.
I went to a Task and assigned it to Everyone.
I filtered my task list as myself with the User assigned to Everyone and the Everyone task appeared in my list! I was thrilled!!
The I went to the task filter for another user in my Freedcamp system and I was sad to see that that person, who was not part of the project, had the task in their task list.
So we were "close but no cigar".
Keep trying Freedcamp :) You/we will get their soon someday!
I would definitely love (and need for almost all projects) the ability to assign multiple users to a shared task or subtask. Status update for the task would uniformly and consistently show as the same for all users (in progress/complete/etc.).
Do you have any progress on this. It will be nice to quickly be able to slide the assignment to more than one person for a task.
Julia R. commented
In regards to your comment above @Freedcamp -
I think it's important for the team leader to be able to clearly see exactly where each person is in the process.
What's most critical about this for me is that I rely on the calendar with due dates for tasks. There are certain things 2 of us need to work on together, or 2 of us need to complete [individually]. I really need these to show up on both peoples' calendars and task lists.
Thanks for your dedication to improving the program!
'Review Contract' assigned to Bob, John, Alice - status not started
Bob marks it as In Progress
John, Alice should still see this task as not started
Everyone except John, Alice (you, Bob etc.) should see it as In Progress
Bob marks it as completed
John marks it as In Progress
Alice should still see this task as not started
Bob should see this task as completed
John should see this as in Progress
Everyone except Bob, Alice (you etc.) should see it as In Progress
Is this how you envision it? Do you still think it is better than to use a standard approach with a tweak?
Create a task 'Review Contract', select Bob, John, Alice, save it and end up with Freedcamp creating for you:
'Review Contract' - task
'Review Contract' - subtask assigned to Bob
'Review Contract' - subtask assigned to John
'Review Contract' - subtask assigned to Alice
We can add extra settings to always close a task when all subtasks are completed and close all subtask when someone marks a parent task completed.
Jason LaMar commented
@Novation469 - I completely disagree with you (and apparently with the Freedcamp development team). This is useful for a very simple and basic scenario: having a task that multiple people must mark as "complete" for it to actually be complete. In our case, we have project reviews where up to three different individuals in three different departments must sign off on one project review before it moves on to the next stage. Why should I have to create separate, explicit sub-tasks for each of these three reviewers? It's a collective but distributed process, and Freedcamp should be able to support such a scenario.
Dismissing this feature as a symptom of "poor project management" is absurd.
@Novation469 - we are working the next sprint on the following functionality (paid plans only as subtasks can only be assigned on paid plans):
When you create a task you can select multiple people
Freedcamp will automatically show subtasks with a task title assigned to those people
You can overwrite the title of subtasks before saving
If subtasks title is not overwritten and a task has a description we will add a link pointing to a parent task into subtasks descriptions
When you save you get all subtasks created for each person you selected
We agree with your objections.
I would down vote this feature if I could.
I could see this be useful assigning tasks to a team for then any particular team member to pick up a task and assign it only to him or herself. It's poor project management to assign a single task to multiple people because then that ambiguity is unmanageable.
It will be better to assign a task any no. of team members.
@ALL voters/commenters - please do not forget to complete https://goo.gl/forms/okzM7hpHKrHdxc7r2